1.2.2 Import Multiple Activities

ForestHQ allows the user to import activity boundaries and additional attributes. Several activities can be imported at once using this tool.

To create activities from an SHP file you would need the following information:

• An SHP file containing the boundaries of the activity and the following information:

  • Region Name (optional)

  • Forest Name (mandatory)

  • Compartment Name (optional)

  • Sub-Compartment Name (mandatory)

  • Name of the activity (mandatory)

  • Activity Manager email (optional)

  • Activity Type (optional)

  • Activity Description (optional)

  • Start Date (optional)

  • End Date (optional)

Step 3: Match the headers of the SHP file with the system attributes.

These are the attributes that should be selected:

• • Region Name (optional): Identifier or name used by your company to identify the Region or Country.

If you do not have regions, you could just add a fixed name by clicking on the "+" icon. This name could be your organisation name or alternatively, just leave it blank.

• • Forest Name (mandatory): Identifier or name used by your company that identifies the forest(s) where the activity is set to take place.

  • Name of the activity (mandatory): Identifier or name used by your company that identifies the activity.

  • Activity Manager email (optional): Activity Manager email. The manager needs to be a valid user of the system.

  • Activity Type (optional): Activity type. Use your company's activity type.

  • Activity Description (optional): Free field with additional data relating to the overall activity.

  • Start Date: SHP file containing the activity start date in the following format (YYYY-MM-DD). If not provided, the default date is the current year.

  • End Date: SHP file containing the activity end date in the following format (YYYY-MM-DD). If not provided, the default date is the current year.

  • Compartment Name (optional): Identifier or name used by your company that identifies the compartment(s) where the activity is taking place. If not used, then use the same field as the Forest.

  • Sub-Compartment Name (mandatory): Identifier or name used by your company that identifies the sub-compartment(s) where the activity is taking place.

  • Sub-Compartment Description (optional): Free field with additional data relating to the activity's sub-compartment.

  • Sub-Compartment Species (optional): Free field to include the species in each Sub-Compartment. These are stored as plain text.

  • Plant Year (optional): Plant year for each Sub-Compartment.

  • Extra description (optional): Free field with additional data relating to the activity's sub-compartment.

You need to match at least the compulsory fields, including Region, Forest, Activity, Compartment, Subcompartment or Block

*Note: If the forest has no Compartments, use the Forest attribute column. If the forest has no Subcompartment, use the same column as the Compartments.

ADD FIXED ATTRIBUTE VALUE

You can add a fixed value for all of the records in your SHP file. Press the "+" button to use this option.

MANDATORY FIELDS ADVICE

Mandatory fields are listed a the bottom of the page. You cannot proceed until all all warnings are clear.

DATA UPLOAD

Press "Create" to start uploading data.

When the upload is completed, a report window will indicate the success of the import:

• • • Green - "Successfully created": The number of features that have been successfully created.

    • Orange - "Already in the system": The features (forest, subcompartments and compartments) that were already in the system will not be imported. A warning is shown in orange. To replace features, the user must first delete them from the system.

    • Red - "Issues": Issues and errors are in Red. This indicates the number of features that have not been imported due to errors. Please review that the geometries are valid and that no special characters have been used in the names.

When to use a template:

• The file has the same header as the file used to create the template.

By selecting a template in the drop-down list, the system will automatically match the file headers with the system headers.

The user can see how the matching is done but can't change it.

Note: If you change the headers matching when using a template, errors will occur during the upload.

If all the matches seems OK, press the create button to continue.